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 Flight
Tickets
Once you have selected a tour or tour season
that is of interest to you, contact
Haupt Germany Tours. We will need to
know of your interest and then want to help
guide you through the next few steps. For
example, we will want to advise you as to
when to purchase your flight tickets. We
want to be sure the total number of travelers
is sufficient to make the tour work. This
number of travelers needed varies on the
tours being offered. The total number of
travelers will determine the final per traveler
cost for the on-the-ground expenses. Usually,
we will recommend buying your flight tickets
approximately two weeks prior to the posted
deadline.
 Although
you can handle the purchase of these flight
tickets yourself, we recommend you use Starr
Travel of Greensboro to help ensure all
flight connections are identical. Starr's
rates are taken from the Delta website with
a small $30.00 ticketing fee. Should you
obtain your own flight tickets, we stress
the need for you to at least be on the same
overseas flights with us. If you are flying
out of another US region and can meet us
at the lodging location on the first day
in Germany, this can be arranged. Should
you use a method other than Starr Travel
for your tickets, you would need to forward
copies of your ticket information to Haupt
Germany Tours as confirmation of your desire
to join the tour. At the deadline date,
we will proceed in making on-the-ground
reservations for the group.
On-the-Ground Expenses
The on-the-ground costs are determined by
the total number of travelers participating
in each tour (except for the Bavaria on
a Budget tours which have a flat fee for
all travelers). Travelers will be advised
of this amount once Haupt Germany Tours
has received confirmation of their interest
and prior to their first payment. Please
refer to the individual tours for the current
pro-rated scale. Total Cost - Flight Cost
= On-the-Ground Cost.
Once we have received confirmation
of your flight plans, either from Starr
Travel or through your mailed copies to
Haupt Germany Tours, you will then receive
an invoice for approximately one half of
the on-the-ground expenses. This is sent
by e-mail but can be mailed if this is your
preference. This first half payment will
be based on the number of travelers in this
particular tour by the deadline date based
on communications with Starr Travel and
the travelers' confirmations.
 The
final amount for the on-the-ground expenses
for lodging, ground transportation, food,
and admissions will be based by the US Dollar
to Euro exchange rate at the time of the
second half payment to Haupt Germany Tours.
This payment may be slightly more or slightly
less than the first half payment. The second
payment will also be adjusted if additional
travelers have joined the tour or if travelers
have withdrawn from the tour. The two payments
are usually three weeks to one month apart.
Payments
Payments for the on-the-ground expenses
are to be made by check only and made out
to Haupt Germany Tours. They are to be mailed
to:
Haupt
Germany Tours
1415 Whites Mill Road
High Point, NC 27265
For Non-US Citizens that
desire to join our tours in Germany, a bank-to-bank
transfer/payment involving Euros (or other
currency) is acceptable. Communicate with
Ray Haupt by e-mail at least two weeks prior
to payment due dates for details. Transfer
of funds must occur and be in Haupt Germany
Tours account by due dates.
Approximately two weeks
prior to departure, Haupt Germany Tours
will then convert the collected US Dollars
to Euros. All payments with vendors for
lodging, ground trans., and admissions will
then be paid by Haupt Germany Tours. The
traveler can anticipate 20.00 Euro (average)
per day for food. Breakfasts are included
with lodging costs. Two evening meals will
be provided from fees collected.
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